Bizzabo Onsite Catalog

Pricing: Bizzabox

Recommended Attendee number	Recommended Bizzabox	Weekly pricing	Monthly Pricing
< 250	1 Standard Bizzabox • 2 iPads • 2 printers	$1,895.00	$3,602.50
250-400	1 Large Bizzabox • 4 iPads • 2 printers	$2,255.00	$4290.00
400-600	1 Standard Bizzabox • 2 iPads • 2 printers 1 Large Bizzabox • 4 iPads • 2 printers	$4,150.00
600-800	2 Large Bizzaboxes • 8 iPads • 4 printers	$4,510.00
800-1,000	1 Standard Bizzabox • 2 iPads • 2 printers 2 Large Bizzaboxes • 8 iPads • 4 printers	$6,405.00

Please note:

*Bizzabox pricing does not include badges, badge holders, labels, lanyards, or additional session scanning devices. Technicians are not available for the Bizzabox. If you'd like a technician, please look at our full-service offering.
*Change and/or rush order fees may apply.

Please note:

U.S. Domestic shipping fees are included with Bizzabox pricing. Please note, if we are shipping outside the U.S. or if you'll be adding hardware for session scanning or lead capture, there may be additional shipping charges. If you are planning to ship your Bizzabox to a location our provider does not support, we can discuss possible solutions for you to manage the transportation of the equipment on your own. You must inform your Project Manager if you intend to use your Bizzabox in a different country from where it is being shipped.

If you'd like to add either session or lead scanning devices, we can include the additional equipment in your order for an additional fee based on your rental period.

For session scanning, we currently offer iPad Mini and iPhone rental options. Depending upon your run of show, you may be able to utilize the iPads delivered with your Bizzabox as additional session scanners. Let us know if you need stands for your session scanners as well. It may be possible to use your own iOS-based products for session scanning. Please discuss with your Project Manager regarding what devices and versions are compatible with our current OCA version.

For lead scanners, LeadMagnet app licenses will still need to be purchased to use on the device(s).

Pricing: Session Scanner / Lead Scanner

Scanning options	Weekly Pricing	Monthly Pricing
iPad Mini (Session Scanner ONLY)	$141.75	$367.50
iPhone SE with Linea Pro 7 (Lead Scanner ONLY)	$367.50	$603.75
iPhone SE (Session OR Lead Scanner)	$157.50	$236.25
Leadmagnet app per event	$199.00 per event. Discuss number of users per exhibitor with your Project Manager.

Please note:

Change and/or rush order fees may apply

We recommend having at least one or two people from your organization as registration/ administrative resources who own the Bizzabo Event Experience Operating System (OS). They should be able to handle deleting, assigning, transferring, and refunding tickets.

Your team should set up equipment the day before your event. Plan to spend 3 hours setting up your Bizzabox if it is your first time.

Curious what you’ll need to do? Click here to review the setup steps!

If you are having any trouble with the hardware, we offer multiple ways you can reach out to the support team for assistance:

Bizzabox Tour

$500 per 2-hour block

For organizers that prefer to have a Customer Care Agent available to help with the Bizzabox setup, we offer a virtual tour for setting up your Bizzabox. This service allows our customers to book a 2-hour time block prior to the start of the event with one of our Agents to guide you via a video call on how to set up your Bizzabox. They will take you from the moment you open the Bizzabox to being 100% set up and ready to go for your event. Please note, this service must be booked in advance of your event.

How to reach a Customer Care agent for questions while using a Bizzabox:

In Your Dashboard

Your organizers can connect with the Customer Care Team from within the OS. Find the book icon on your account page, click on "Customer Care Portal", then "Send a request to Customer Care".

By Email

Send an email to Support@bizzabo.com. Provide your account ID and event ID, and include as much information as possible so the team can respond right away.

By Phone

Your Project Manager will supply you with a direct line to our Customer Care Team during your event. Please have your account ID and event ID ready.

Stand Options

We offer three different stands to choose from to make your event your own!

Pro stand
A stylish aluminum stand with multi-angle viewing.

Can be used in portrait or landscape orientation
Fit iPads: 9.7" / 10.2" / 10.9"
Weight: 1.1lbs / 765g
Dimensions: 16cm W x 16cm D x 22cm H

* A similar stand will be sent in the event this version is out of stock

space-ipad-102-360-stabd-black-3-product

Premium stand
The Space 360 represents a new and professional design of iPad enclosures!

Multi-angle viewing, flip to share, and landscape portrait swivel
Soft edges and rounded corners for an appealing aesthetic
Color: black

Branded premium stand
If you want to make your Space 360 stand your own, we offer branded faceplates to accommodate your registration experience.

Lead time: 6 weeks
Orientation: Landscape or Portrait

Pricing: iPads and Stands

Event check-in options	Up to 7 days	Additional 3-Day pricing
Staffed/self-service registration • 10.2’’ iPad 9th generation • Aluminum stand	$205.00	$84.00
Staffed/self-service registration • 10.2’’ iPad 9th generation • Premium black Rokku stand	$246.75	$99.75
Staffed/self-service registration • 10.2’’ iPad 9th generation • Premium branded Rokku stand	$299.75	$99.75
Staffed registration laptop (no printing)	$267.75	$168.00
Aluminum stand (for bringing your own iPad)	$63.00	$26.25
Black Roku stand (for bringing your own iPad)	$105.00	$57.75

Please note:

Change and/or rush order fees may apply

Printer	Up to 7 days	Additional 3-Day pricing
Printer Zebra ZD620/ZD621	$395.00	$157.50

Printer	Up to 7 days	Additional 3-Day pricing
Printer Epson C4000	$ Custom	$ Custom

Printer	Up to 7 days	Additional 3-Day pricing
Printer Zebra ZC10L	$ Custom	$ Custom

Please note:

Bizzabo requires that your event venue has hardline ethernet cables for each of your routers. This ensures proper, stable connection for all onsite check-in hardware and prevents data overage and post-event charges. The provided high-speed prepaid mobile data card should be considered a backup solution. The data card(s) may not function in the country in which your event(s) take place, or may require additional fees; the only option for internet access may be a hardline ethernet cable. Please ensure you discuss these solutions with your Project Manager.

Pricing: Networking

Router	Up to 7 days	Additional 3-Day pricing
Router	$460.00	$183.75
Switch	$57.75	$36.75

Please note:

Change and/or rush order fees may apply. Data card use in countries outside the US may require additional fees.

If your event calls for session scanning and/or lead scanner hardware, we can accommodate any number of scanners based on the full-service model.

For session scanning, we offer two options for scanning (see below). If you're opting for the iPad or iPad Mini, we can offer you a variety of stands as well.

For lead scanning, a license will need to be purchased per exhibitor company. To use the license, your exhibitors will download an app from the Apple App Store or Google Play Store. Once downloaded, exhibitors scan attendee QR codes to collect the lead. You may rent an iphone from us, or your exhibitors may use their own personal smartphone.

iPad / iPad Mini

iPhone

Alternatively, you can use your registration iPads for session scanning after peak registration has ended.

Pricing: Scanners

Scanning options Up to 7 days	Up to 7 days	Additional 3-Day pricing
iPad / iPad Mini (Session Scanner ONLY)	$141.75	$68.25
iPhone with Linea Pro (Lead Scanner ONLY)	$367.50	$183.75
iPhone only (Session OR Lead Scanner)	$157.50	$78.75
LeadMagnet App per event	$199.00 per exhibitor per event. Discuss number of users per exhibitor with your Project Manager.

Please note:

Change and/or rush order fees may apply

Our technicians provide hardware and onsite software expertise throughout the event. Spend more time on your event and less on the technical details!

What our technicians provide

Technicians will arrive 15 minutes before registration opens on each event day.

Pre-event: Hardware setup and staff training
Day-of-event: Hardware maintenance and onsite software support, plus additional training if needed
Post-event: Hardware breakdown
Daily touch-base: Regrouping with technician at the end of each day to make hardware or registration layout adjustments

Onsite technician services and pricing

When tech challenges arise at your event, you need trustworthy, expert technicians to resolve issues quickly. Our technicians are a mix of in-house and contracted specialists who bring hardware and software expertise to your event. Each technician is held to a high standard of excellence and professionalism while engaging with you and your team.

Our technicians are available for up to 10 hours per day for your event. If your event runs longer than that, and you would like them to remain onsite, we can accommodate up to 12 hours per day at an additional cost.

Our technicians are arriving from various locations worldwide to support Bizzabo events. We cannot guarantee a technician will be local to the area to eliminate travel costs.

To eliminate risks around travel delays or cancellations out of our control, your technicians will arrive the day before set up is scheduled.

Room Block: If you’d like to include the technicians in your room block, we’re happy to adjust the pricing to reflect this.

Our technicians are booked on flights with the following requirements:

Direct flight or a maximum of one stop per flight
Economy main cabin
For events longer than three days, checked baggage is required
Major carriers (Delta, United, American) only; no booking on economy airline

Pricing: Technician Services

Technician Services	Cost
Technician travel and service days (up to 10 hours per day)	$940.00
Additional hours (max of 12 hours per tech per day)	$150.00
Technician accommodations per tech per night	$385.00
Technician transportation (plane, train, parking, car rental, mileage, tax/uber, equipment pickup)	$990.00

Please note:

With increased global costs for airfare, we try to book travel as far in advance as possible. However, travel costs will vary depending on your event's location and the time your contract is signed (which indicates when we can book transportation). The amount in the chart is our average cost for domestic flights; international flight costs will vary.
Change and/or rush fees may apply.

We offer multiple badge options, including sustainable and environmentally friendly options. We also cater to a variety of creative needs and budgets.

We now offer color printing for paper and tear-resistant badges, as well as color and black direct-to-pvc printing, for a premium price. Please discuss pricing with a Project Manager.
Our standard paper or tear-resistant badges are 4x6” and can be pre-branded with your design. Black variable data text is printed directly onto the badge during check in. If you prefer a different size, please discuss options with your Project Manager.
Our standard firm laminated badges and eco-badges are 4.25x6" and also can be branded for your event. We offer a 4x3” clear or white label for printing your variable data onsite, with black text.
If you are looking for a different badge than the ones shown below, let your Project Manager know. We are happy to explore other options together.

Firm Laminated badgeMost popular!

What it is
This thick, glossy, laminated badge provides durability for a multi-day event. Your design can be pre-printed and attendee-specific information can be printed upon check-in on either a clear or white label.

Specifications

Badge size: 4.25x6”
Print orientation: portrait or landscape
Badge holder: no
Lanyard options: single or double clip
Design pre-branded: yes, front and back
Variable data: black, on a label
Labels required: yes, white or clear
Recyclable: no
Lead time: 6 weeks
Region available: Americas, EMEA, APAC
Minimum: 100 per design

Pricing: Firm Laminated (Americas)

Pricing brackets minimum of 100	Double-sided
100+	$4.02
300+	$3.03
500+	$2.70
1,000+	$2.37
3,000+	$2.04
5,000+	$1.93

Please note:

* Prices are for one badge design. There will be a $350 cost per each additional badge design.
* Pricing for branded items is subject to change, and will only be finalized once designs are submitted to your Project Manager and the accompanying design proof is approved by you.
* Rush production fees may apply.

Pricing: Firm Laminated (EMEA / APAC)

Pricing brackets minimum of 100	Double-sided
100+	$4.02
300+	$3.03
500+	$2.70
1,000+	$2.37
2,500+	$2.04
5,000+	$1.93

Please note:

Adhesive Tear-Resistant badge

What it is
This tear-resistant event badge is exceptionally resilient and lightweight. Your design can be printed directly on the badge. To use, simply fold the badge in half after it comes out of the printer; the light adhesive will bind the two halves. Finally, attach your lanyard in the pre-perforated slots.

Specifications

Badge size: 4x6” (4x12” folded in half)
Print orientation: portrait only
Badge holder: no
Lanyard options: single or double clip
Design pre-branded: yes, front and back
Variable data: black
Labels required: no
Recyclable: no
Lead time: 6 weeks
Region available: Americas, APAC (EMEA Coming soon!)
Minimum: 400. multiples of 200 after

Pricing: Adhesive Tear-Resistant

Pricing bracket per unit (sold in units of 400)	Double-Sided branded flat fee per badge
400	$6.33
800	$3.63
1,200	$2.70
1,600	$2.15
2,000+	$1.82
3,200+	$1.38
4,000+	$1.27
5,200+	$1.05

Please note:

Eco badge

Many event organizers are looking at sustainable options for their events. We now offer an option for you to reduce and recycle!

What it is
Our Eco badges are recyclable and/or come from sustainable sources. They are a budget-conscious option and keep your event eco-friendly. Ask your Project Manager what Eco badge options are available for your event.

Specifications

Badge size: 4.25x6”
Print orientation: portrait or landscape
Badge holder: no
Lanyard options: single or double clip
Design pre-branded: yes, front and back
Variable data: black
Labels required: yes, white or clear
Recyclable: yes, if label is removed
Lead time: 6 weeks
Region available: Americas, EMEA, APAC
Minimum: 100 per design

Pricing: Eco Badge (Americas)

Pricing bracket per unit (sold in units of 100)	Eco-Paper Double-Sided	Eco-Synthetic Double-Sided
100+	$1.93	$4.90
300+	$1.32	$3.63
500+	$0.99	$3.19
1,000+	$0.99	$2.86
2,500+	$0.83	$2.48
5,000+	$0.83	$2.31

Please note:

Pricing: Eco Badge (EMEA / APAC)

Pricing bracket per unit (sold in units of 100)	Eco-Paper Double-Sided	Eco-Synthetic Double-Sided
100	$5.50	x
300	$5.50	$2.45
500	$2.75	$1.90
1,000	$2.64	$1.65
2,500	$2.42	$1.50
5,000+	$2.42	$1.35

Please note:

PVC badge

PVC badges work with our Zebra ZC10L printer. This badge solution does not require an adhesive label, as the attendee information is printed directly onto the firm badge. The full front design can also be printed on-demand.

What it is
PVC badge is a fully plastic badge. Attendee information can be printed in black, or in color. Pricing varies; please discuss with your Project Manager.

Specifications

Badge size: 3.5" x 5.5"
Print orientation: portrait only
Badge holder: no
Lanyard options: single or double clip
Design pre-branded: yes
Variable data: black or color
Labels required: no
Recyclable: yes, if label is removed
Lead time: 6 weeks
Region available: Americas, EMEA, APAC
Minimum: 500 per design

Badge add-ons

Clear adhesive label 4x3"
250 labels per roll.

White adhesive label 4x3"
840 labels per roll.

Badge holder
Our badge holders hold any 4x6 paper badge. These holders have three lanyard slots, which are compatible with single or double lanyard clips. Sold in packs of 100.

Badge box
Our badge box is a compact badge and printer holder specifically designed to work with paper or tear-resistant badges. You can now tidy up and save space on your work table with printers that badges directly feed into.

Pricing: Lanyards (Americas)

Lanyard bracket per unit	Branded single bulldog clip	Branded double bulldog clip	Standard color single bulldog clip	Standard color double bulldog clip
250	$3.08	$3.30	$1.32	$1.43
500	$2.26	$2.37	$1.32	$1.43
750	$1.65	$1.82	$1.32	$1.43
1,000	$1.43	$1.60	$1.32	$1.43
1,500	$1.16	$1.27	$1.32	$1.43
2,500	$0.99	$1.10	$1.32	$1.43
5,000+	$0.94	$1.05	$1.32	$1.43

Please note:

* Prices are for one lanyard design.
* Pricing for branded items is subject to change, and will only be finalized once designs are submitted to your Project Manager and the accompanying design proof is approved by you.
* Rush production fees may apply.

Pricing: Lanyards (EMEA / APAC)

Lanyard bracket per unit	Branded double bulldog clip	Standard color single bulldog clip	Standard color double bulldog clip	Eco-Branded r-PET double "clip"
250	$2.10	$1.32	$1.43	$2.53
500	$1.80	$1.32	$1.43	$1.76
750	$1.80	$1.32	$1.43	$1.43
1,000	$1.60	$1.32	$1.43	$1.27
1,500	$1.60	$1.32	$1.43	$1.10
2,500	$1.40	$1.32	$1.43	$0.94
5,000+	$1.25	$1.32	$1.43	$0.83

Please note:

Bring in-person events alive with Klik Experiential. Attendee expectations for in-person events are higher than ever; onsite check-in should be painless, and exhibitor interactions should be seamless. Luckily, Bizzabo is changing the game.

Transform passive accessories into interactive, data-gathering tools.
Streamline session management to make on-the-spot staffing decisions.
Upgrade onsite with easy check-in and event and lead retrieval apps.

Because we want to be as flexible as possible, Klik can be leveraged at your event in any of the following ways:

In conjunction with the Bizzabo Event Experience Operating System and Mobile Event app.
In conjunction with a third party EMS and the Bizzabo app.
In conjunction with a third party EMS and app.

We have no minimum or maximum event size – we do it all.

Reach out to your Bizzabo representative to get a quote.

Smooth Onsite Check-in
The SmartBadge™ is synced to the attendee, sponsor, or speaker’s profile information on arrival. Intuitive design makes demoing the SmartBadge functionalities during check-in simple and fast.
Simplified Networking
Attendees simply click the button on their SmartBadge™ to exchange contact information with others. The badge’s LEDs will light up to confirm that contact information was successfully exchanged.
Onsite Analytics
Measure your event’s engagement using Bizzabo’s browser-based responsive dashboard. Monitor the number of people onsite and within specific areas.
Klik Touchpoints
Attendees can click their wearables near a touchpoint to trigger a content download to their event app. OneKlik Touchpoints can be strategically placed near sponsor areas or throughout the event as part of a scavenger hunt.
Audience Lights
Captivate your crowd with an immersive light show, or light up different groups or specific individuals for easy recognition or breakout sessions.
Lead Retrieval Digital Ecosystem
Lead scoring and notes, an exhibitor portal and an easy lead scanning system (click to connect!) makes the Klik Lead Retrieval ecosystem one of a kind.

The pricing of the Klik Experiential offer depends on 4 key factors:

Number of Smart Badges
Zone Monitoring (size and quantity of zones to be tracked)
Professional Services
Hardware Rental

These factors vary heavily from event to event, and it’s the main reason that each of our estimates are tailored. Please reach out to your Bizzabo representative for more information.

We’d love to speak with you about Klik for your event, please reach out to your Bizzabo representative to get a quote.

Now that you’ve had a chance to review our services and equipment, our team is happy to discuss your event. Please fill out our online scoping form and a Project Manager will contact you with a detailed quote.

Bizzabox and Full Service

Approved quote and signed contract ideally 8 weeks before event day. Note - Any services requested under 5 weeks until event day may incur a rush fee.

Bizzabox, without any branded items

Approved quote and signed contract ideally 2 weeks before event day.

Klik

Approved quote and signed contract 12 weeks before event day.

Can you send us samples of your badges?

Yes! We’re happy to send samples of our badges so you can see and feel the differences.

Can you provide us with custom sample badges?

Although we can’t provide a single custom sample, we’d be happy to produce an order with the minimum quantity at least 12 weeks before your event. Note that the final design decision for your event must be confirmed at least five weeks before the event begins.

Do you offer a badge/lanyard recycle box?

No, we no longer offer these. However, you can reach out to the vendor directly! Click here.

Once I purchase the LeadMagnet App, can my sponsors use it at other events?

No; the app is per event. They would need to purchase one license per event.

If I rent the Bizzabox monthly, what happens if the equipment fails during that period?

Please contact support via the Bizzabox helpline, or email support@bizzabo.com. They'll work with our hardware team to get new equipment to you as soon as possible and provide you with return shipping information. You may also reach out to your Project Manager for replacement gear.

I need to ship outside of your normal shipping area. Is that possible?

Maybe. If you’re not shipping within the United States, we will need to custom-scope your shipping costs.

Can we use our payment processing tool?

No; we can only use payment processors offered by Spreedly.

How soon will the equipment arrive at the venue?

Your equipment delivery date is discussed at the time of scoping and quoting. We suggest that it arrives at least two days before your event begins. Equipment should be at the registration area ready for the onsite specialist to set up. If the venue charges any handling or storage fees, your organization will be responsible for these fees.

Do you offer alternate badge sizes?

No; we only offer the sizes described in this catalog. If you would like alternate sizes, please discuss with your Project Manager on steps to source them yourself.

Can we use the LeadMagnet App for session scanning?

No; this is not possible because of the differences in programming for the LeadMagnet App and session scanners.

Who do I reach out to for questions when I’m onsite?

Hardware and Onsite Software questions can be directed to your technician (if you have full service) or support, via the Bizzabox helpline for Bizzabox service. All backend platform software questions can be directed to Support.

What are your hardline requirements?

Please make sure you have one hardline ethernet per router. Hardlines must be a DHCP hardline, with no login needs and no splash page. We recommend a minimum bandwidth speed of 15 Mbps, however the minimum speed for a Bizzabox event is 5Mbps and the minimum for a Full Service event is 10 Mbps.

I want to save money. Do I need to use one printer per iPad?

No, you can opt to connect two iPads to one printer.

What happens if my contract has not been signed and my event is within four weeks?

If your contract has not been signed, we, unfortunately, will need to put your project on hold. We must have a signed contract before reserving resources or equipment.

Onsite Services Catalog

FULLY INTEGRATED

ALWAYS STABLE

MOBILE READY

EASY SET UP

Bizzabox: the DIY solution

What’s inside ?

The standard Bizzabox:

The large Bizzabox:

Pricing

Bizzabox Scanning

Bizzabox Support

How to reach a Customer Care agent for questions while using a Bizzabox:

Returning your equipment

Klik Box

Full Service

iPads and Stands

iPad Options

Stand Options

Printers

Zebra Printer (Black text)

Color Printing (Paper or Tear-Resistant)

Direct-to-PVC Printing

Networking

Scanners

Onsite technicians

What our technicians provide

When to use an onsite technician

Event Experience OS support

Onsite technician services and pricing

Badges and Lanyards

Badges

Firm Laminated badgeMost popular!

Adhesive Tear-Resistant badge

Eco badge

PVC badge

Badge add-ons

Lanyards

Single-Color Lanyards

Branded Lanyards

Intro to Klik Experiential

Wearables

The Edge

The Sleeve

Functionalities

Pricing

Next Steps

Searching for the ultimate additions to your upcoming event?

Quotes & Timeline

Bizzabox and Full Service

Bizzabox, without any branded items

Klik

FAQ